It can be quite challenging to be consistently productive and meet all of your deadlines. At the same time, the ability to manage time efficiently is particularly beneficial for every individual with busy roles such as a housewife, student, employee, or entrepreneur.
To help you manage your schedule effectively, we have curated the ultimate tips for mastering time management better. You can consider and apply these suggestions in your daily life to experience positive changes!
1. Determine the Goals You Want to Achieve
The first thing you should do is to discover the right reason why you should start doing time management properly, what is your goal, and what you want to achieve from your new-found discipline.
For example, if you want to establish better time management for working out, instead of writing down general goals like “be a healthier person,” it is much better to articulate a specific action, like “I’m committing to pilates class every twice a week.”
Establishing clear, measurable, and detailed goals will facilitate the identification of precise steps needed to accomplish them.
2. Make an Activity Planning
Once you have determined your goal, the next step is to create an activity plan. This is important so that you can measure your productivity each day.
For example, if you’re a final semester student who wants to engage in volunteer activities, planning to have a better time management system might be harder to do. Juggling the demands of academic commitments and volunteer work can undoubtedly present a significant challenge in effectively managing your time. Thus why, you need to make a thorough activity planning instead.
3. Organize Tasks Based On Priority Order
Have you ever found yourself overwhelmed with lots of tasks that you need to work on? You may feel unsure about which task to tackle first. But you don't have to worry now, as we have the perfect solution for you to do it. From now on, you can organize your tasks based on priority order instead. To do this method, you can follow below:
- Begin by prioritizing and completing tasks that are both important and urgent first.
- Postpone tasks that are important but not time-sensitive.
- Delegate tasks that are urgent but not essential to others.
- Reserve your spare time for activities that are neither urgent nor important.
This method will make it easier for you to map which work must be completed first and which work can still be delayed.
4. Set the Completion Time Target
Did you know that establishing a target completion time is crucial when doing any kind of task? Whether you’re an employee or engaged in other responsibilities, setting a specific time goal is essential.
Especially if you are an employee, when you receive an assignment from your supervisor, ensuring all tasks are completed diligently and punctually is important. Therefore, it is a must to set a target completion time that aligns with your capabilities.
5. Don't Delay Your Work
Postponing your task can indeed lead to increased challenges. When you delay completing a task that could be done today, you often find yourself having to tackle two tasks the next day.
Postponing work may initially provide a brief respite, but it can result in a heavier workload and increased stress. The accumulation of tasks makes the situation busier and more overwhelming than it would have been if the tasks were addressed promptly.
6. Consider Seeking Assistance
When your workload becomes overwhelming don’t hesitate to ask for help. For instance, if you are a housewife accustomed to handling all household chores and taking care of your family, it's entirely acceptable to seek assistance for tasks that may drain your energy.
Consider, for example, hiring carpet cleaning services in Singapore to deep clean your carpet, or a part-time maid to help you out every once in a while. As a housewife, there can be times when you feel a particular chore is very exhausting and time-consuming, thus enlisting external help, though incurring a cost, can be a valuable strategy to manage your time effectively and conserve your energy. This approach can help you maintain your sanity amidst a heavy workload.
7. Give Yourself a Reward
Do you agree that self-reward is crucial? If so, you might want to do this to boost your enthusiasm for time management. When you successfully achieve a target, you can consider rewarding yourself. For example, if you can consistently meet all work tasks ahead of schedule, you could celebrate with a treat like eating your favorite ice cream. These enjoyable moments can serve as positive reinforcement, encouraging you to stay focused on your work.
Do keep in mind that to tackle everything effectively, you need to develop strong time management skills and follow our ultimate tips above!
This article is contributed by Rose